COVID-19 Policy

COVID-19: What Are We Doing To Minimise The Risk?

Whether you are coming in for a Trial Lesson, Self-Fly Hire or Training, rest assured that we have precautions in place to protect your health.  The following procedures are designed to minimise the risks associated with Covid-19 and ensure the safety of HAC customers and staff.

Any booking will be immediately terminated if the procedures are not complied with.

If anyone has any symptoms whatsoever, or even slightly suspects that they might have Covid-19 or have come into close contact with someone who has Covid19, THEY MUST STAY AWAY and rebook.

Actions to reduce COVID-19 risk

Hampshire Aeroplane Club

1. Introduction

COVID-19 is a respiratory disease caused by a virus called coronavirus. The symptoms of COVID-19 are:

· A cough

· A high temperature

· Shortness of breath

These symptoms do not necessarily mean you have the illness. The symptoms are similar to those for other much more common illnesses, such as a cold or flu. Coronavirus is spread in droplet form, both directly or indirectly (such as on surfaces) and can survive outside the body for 72 hours. It is very unlikely to be spread through packages or food.

COVID-19 has a relatively low chance of transmission. Statistically if 8 people are in close proximity over an 8 hour period, and one of them has COVID-19, only 1 in the originally healthy 7 people will have had the virus passed on to them.

The mortality rate of COVID-19 is also very low. Figures are in constant review as more cases are discovered, however at time of writing the current mortality rate is 3.4%. There is doubt about this figure, as mild cases are not being reported, and it is likely the percentage is much lower.

This working instruction has been produced in order to inform HAC personnel of HAC procedures about the COVID-19 disease. The priority of company directors is foremost the continued good health and safety of all persons, as well as ensuring business continuity.

 

2. Scope

This working instruction applies to all of the following persons whilst on HAC premises our operating HAC aircraft:

· All permanent HAC personnel

· All part-time personnel

· HAC volunteer personnel

· Members

· Students

· Sub-contracted persons under HAC employ

· Guests

Note: All guests are the responsibility of the hosts and every protection shall be afforded to them in line with the guidance within this document

 

3. Communication

This working instruction is to be distributed via email to all HAC persons and members. Should you have any further questions please direct them to HAC Management.

A briefing on this working instruction should be given to all persons and active members as soon as practically possible. All new persons and new members should cover this working guidelines during their induction and initial membership briefings.

Should you have any further questions, comments or concerns they should be directed to the HAC Management. If the management deems it appropriate, they can refer the question on to the associate AME.

 

4. High risk individuals

Some people are at greater risk of COVID-19. These include but are not limited to:

· Persons with pre-existing medical conditions

· Expectant mothers

· Persons with otherwise compromised immune systems

If you believe that you fall into one or more of these categories, please talk to management.

 

4.1. High Risk / Extremely Vulnerable Persons

The Government guidance at this time highlights the importance of Social Isolation for High Risk and Extremely Vulnerable Persons, if you live with or are likely to be in contact with persons in these categories then you should make the company aware.

Government Guidelines on definitions of High Risk and Extremely Vulnerable can be found at the following link:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachm ent_data/file/875126/Easy_read_guidance_on_shielding_March_2020.pdf

In line with this guidance HAC will do all they can to ensure flight and ground operations are planned in such a way as to minimise any risk of exposure (e.g. via close proximity working) to those living with or unavoidably in contact with High Risk or Extremely Vulnerable persons.

 

5. Actions to safeguard and reduce spread

Although the risk of catching coronavirus is relatively low, HAC aims to reduce this risk further by implementing the following actions:

5.1. Hygiene

Additional hand soap is to be provided in all washing areas. Guidance on hand washing is to be provided in these areas. A copy is provided here:

https://www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/

Using warm water and soap is the best method for washing. This is more effective than using any types of hand sanitizer and therefore should be used in preference. If warm water is not available, then hand sanitizer should be used. Hands should be washed more frequently than usual for at least 20 seconds. They should be washed:

· Upon arriving at to the HAC premises or upon arriving home

· Upon entering an aircraft

· After coughing or sneezing

· Before handling food or drink

Additional signage is to be put up in the office and around sites to remind personnel of hand washing procedures.

The toilets and kitchen areas are to use disposable paper towels. All ordinary towels are to be removed from these areas.

All office spaces and classrooms will be provided with tissues and separate bins. It is the responsibility of HAC staff to empty all bins at regular intervals.

Cutlery should not be shared. Disposable cups, teaspoons and high-level disinfectant spray will be provided on where possible.

5.2 Disinfecting Surfaces

Surfaces which are used by multiple people should be disinfected regularly using the high-level disinfectant. Examples of these surfaces are door handles, printers, steering wheels, flying control, instrument panels, keyboards and mice etc.

If someone has to self-isolate due to developing symptoms cleaning the area should be done following guidance from:

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

The cleaning can be done with standard cleaning products, however it is also possible to use the high-level disinfectant for this task, disinfectant will be made available at all times.

Work areas, office spaces, classrooms, hangar areas, work equipment and vehicles must all be cleaned regularly and in accordance with government and company guidelines. Specific company guidance will be briefed to all persons along with daily COVID specific cleaning logs. Work areas and aircraft are to be cleaned daily upon arrival prior to any training operations commencing and again upon departure from HAC premises each day.

It is the responsibility of all persons to ensure adequate and sufficient cleaning of all equipment and work areas, managers / instructors are to ensure that cleaning logs are maintained and submitted.

5.3 Vehicles and travel

As per normal company policy, all unnecessary meetings should be avoided. Where meetings are essential, attempt to conduct it via another method e.g. google hangouts, skype or over the phone.

Aircraft operations are confined to mainland England and the Isle of Wight.

HAC strongly advises you not to travel to high risk areas. A list of the high-risk areas can be found on https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public.

Travel to and from HAC shall be in personal vehicles only.

As outlined above (see 5.2) all aircraft must be suitably and sufficiently cleaned using anti-bacterial products prior to and post use, it is the responsibility of the aircraft commander to ensure that these protective measures are carried out. Details of aircraft use and cleaning shall be noted as part of the out and in-briefing with logs retained at the out-desk.

5.4 Aircraft Hire

Aircraft hirers are to ensure that all standard cleaning and disinfecting of the aircraft has taken place prior to carrying out any walk around check or signing for the aircraft.

As above (5.3), it is the responsibility of the aircraft commander to ensure that all pre-cleaning has taken place along with the following:

· Only members of the same household may be carried as passengers

· Cleaning of flying controls and surfaces during aircraft check prior to flight

· PPE optional (as solo or with members of same household)

· Post flight cleaning of controls and surfaces take place and logged at the Ops Desk

· All personal equipment is removed from the aircraft

5.5 Flying Training

Flying training is to follow the strictest guidelines due to the closeness in proximity to instructor and student, restrictions on access to HAC buildings will be maintained until such a time as the threat level is reduced.

The following guidance is to be followed for all flying training operations:

· Cleaning of flying controls and surfaces during aircraft checks prior to flight

· Face coverings required to be worn at all times in the aircraft by Instructor and Student

· Post flight cleaning of controls and surfaces take place and logged at the Ops Desk

· All personal equipment is removed from the aircraft

5.6 Social distancing

All persons are to follow government guidance on social distancing where possible, maintaining 2 metres distance with others. This applies to all persons in the office, classrooms, hangar area and guest waiting areas.

Where close proximity between persons is necessary, the risk must be balanced and proportionate. In preference personnel should work side-to-side or back-to-back, not face-to-face. If face-to-face working is essential it should be limited to 15 minutes. If working in an enclosed space increasing the ventilation of the space is preferable.

Please ensure you follow the guidance detailed section 4.1 above, ensure you make management aware of all cases where you are coming into contact with High Risk or Extremely Vulnerable Persons.

5.7 Notification

Persons who develop COVID-19 symptoms you should follow the government guidance (https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public) for notification.

After you have notified the relevant authorities, please notify management. Members who develop symptoms should follow the same guidelines and ensure they do not visit HAC.

All those who develop symptoms would be required to self-isolate in line with government guidelines.

5.8 PPE / Use of Face Masks

The UK government is now advising the general public to use face masks in busy environments including public transport. In HAC communal areas, class-rooms and offices this is not a mandatory requirement and social distancing is required.

COVID-19 Guidance

Hampshire Aeroplane Club

Introduction

COVID-19 is a respiratory disease caused by a virus called coronavirus. The symptoms of COVID-19 are:

· A cough

· A high temperature

· Shortness of breath

These symptoms do not necessarily mean you have the illness. The symptoms are similar to those for other much more common illnesses, such as a cold or flu. Coronavirus is spread in droplet form, both directly or indirectly (such as on surfaces) and can survive outside the body for 72 hours. It is very unlikely to be spread through packages or food.

COVID-19 has a relatively low chance of transmission. Statistically if 8 people are in close proximity over an 8 hour period, and one of them has COVID-19, only 1 in the originally healthy 7 people will have had the virus passed on to them.

The mortality rate of COVID-19 is also very low. Figures are in constant review as more cases are discovered, however at time of writing the current mortality rate is 3.4%. There is doubt about this figure, as mild cases are not being reported, and it is likely the percentage is much lower.

This working instruction has been produced in order to inform HAC personnel of HAC procedures about the COVID-19 disease. The priority of company directors is foremost the continued good health and safety of all persons, as well as ensuring business continuity.

Actions to safeguard and reduce spread

Although the risk of catching coronavirus is relatively low, HAC aims to reduce this risk further by implementing the following actions:

Hygiene

Additional hand soap will be provided in all washing areas. Guidance on hand washing is to be provided in these areas. A copy is provided here:

https://www.nhs.uk/live-well/healthy-body/best-way-to-wash-your-hands/

Using warm water and soap is the best method for washing. This is more effective than using any types of hand sanitizer and therefore should be used in preference. If warm water is not available, then hand sanitizer should be used. Hands should be washed more frequently than usual for at least 20 seconds. They should be washed:

· Upon arriving at to the HAC premises and when departing

· Upon entering an aircraft

· After coughing or sneezing

· Before handling food or drink

· Regularly as required

· On leaving the aircraft

Additional controls and safeguards are in place to ensure sufficient supply of cleaning materials, tissues, regularly emptied bins and sanitising of work areas.

Disinfecting Surfaces and Aircraft

Surfaces which are used by multiple people should be disinfected regularly using the high-level disinfectant. Examples of these surfaces are door handles, printers, steering wheels, flying control, instrument panels, keyboards and mice etc.

Work areas, office spaces, classrooms, hangar areas, work equipment and vehicles will all be cleaned regularly and in accordance with government and company guidelines. Work areas and aircraft will be cleaned daily upon arrival prior to any training operations commencing and again upon departure from HAC premises each day.

It is the responsibility of all persons to ensure adequate and sufficient cleaning of all equipment and work areas, managers / instructors shall ensure that cleaning logs are maintained and submitted.

Social distancing

All persons are to follow government guidance on social distancing where possible, maintaining 2 metres distance with others. This applies in offices and classrooms, hangar area and guest waiting areas.

Where close proximity is necessary, the risk must be well managed, flying training is one of these key areas and covered below.

Aircraft Hire

Aircraft hirers are to ensure that all standard cleaning and disinfecting of the aircraft has taken place prior to carrying out any walk around check or signing for the aircraft.

It is the responsibility of the aircraft commander to ensure that all pre-cleaning has taken place along with the following:

· Only members of the same household may be carried as passengers

· Cleaning of flying controls and surfaces during aircraft check prior to flight

· PPE optional (as solo or with members of same household)

· Post flight cleaning of controls and surfaces take place and logged at the Ops Desk

· All personal equipment is removed from the aircraft

Flying Training

Flying training is to follow the strictest guidelines due to the closeness in proximity to instructor and student, restrictions on access to HAC buildings will be maintained until such a time as the threat level is reduced.

The following guidance is to be followed for all flying training operations:

· Cleaning of flying controls and surfaces during aircraft checks prior to flight

· Face masks shall be worn at all times within the aircraft by Instructor and Student

· Post flight cleaning of controls and surfaces shall take place and are to be logged

· All personal equipment is removed from the aircraft

Aircraft Cleaning Checks

Pre/Post Flight:

· Door handles

· Window latch

· Seat belts

· Seats

· Flying controls (including flaps and trimmer)

· Throttle / mixture

· Instrument panel

· Any external surfaces prior to being touched during initial checks and following

Daily / Weekly

· Daily cleanings take place during the Check A

· Full a comprehensive deep cleans are carried out weekly by HAC personnel

If you have any concerns, or are unable to make your booking then please contact us straightaway

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